Hybrid: Finance Manager & Business Administrator

Agency: Two Jay
Location: United Kingdom, Manchester

Posted: Jan 4, 2019 / Status: Open for applications

Job description

Salary: d.o.e

Start date: ASAP

Who are we?

We are an eCommerce development agency and have built a strong reputation as one of the UK’s key Magento Enterprise Partners. Leading the way in terms of innovation and experience, our passion is helping businesses transition to their next stage of growth.

If you’re dynamic and passionate about eCommerce, Two Jay is a place to collaborate and grow your talents.

Finance Manager

Purpose of the Role

The role of Finance Manager is to efficiently and accurately oversee the financial management of the business. Typically reporting to the Finance Director or Managing Director and liaising with the Senior Management Team, the Finance Manager will assume a hands-on role with responsibility for the day-to-day financial operations of the company.

Main duties and responsibilities

  • Dealing with the financial administration and required reports, both internally and to external agencies as required.

  • Ensure that timely month-end procedures are undertaken and cash flow forecasts being routinely produced.

  • To record intercompany transactions

  • Improve efficiencies and reduce company costs

  • Prepare monthly management reports eg; sales projections and the  board scorecard

  • Deliver on HMRC reporting

  • Calculating and processing monthly payroll

Business Administrator

Purpose of the Role

The role of Business administrator role is central to the business and exists to ensure that all logistic administration tasks are reviewed, actioned and reported against in a timely and efficient manner.  The secondary focus extends to support the wider team with key administration tasks that allows them to carry out their roles as efficiently as possible. The administrator is responsible for handling very sensitive management, staff and strategic information.  This level of responsibility and access to data means that confidentiality is critical to this position at all times.

Main duties and responsibilities:

  • Staff legal docs and compliance (following procedures )

  • Responsible for HR communications

  • Administrating Staff Benefits eg; Childcare vouchers and parking facilities.

  • Administrate insurance policies

  • To put in place and maintain accurate filing systems in a way that keeps sensitive information secure and complies with the company data protection policy.

  • To monitor and ensure that the company's health and safety policy is adhered to within the office

  • To review necessity of IT and other Subscriptions and  keep accurate records to retain key information such as license keys

  • Gmail account admin, setting up new accounts and restricting access once a user leaves.

  • Prepare and send for signature Business minutes and resolutions

  • Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies (GDPR)

Knowledge, Experience and Skills required:

  • 2 Years relevant work experience

  • Strong attention to detail and high numeracy skills

  • Ability to build rapport with key decision makers.

  • Well organised and capable of multi-tasking with attention to detail.

  • Self-motivated, taking personal ownership over all activities.

  • Excellent communications skills; ability to inspire others.

  • The ability to balance competing priorities and work under pressure.

  • Confident in talking to key decision makers and making recommendations.